Getstarted – My Disposal Dashboard

Introduction

The primary interface is 'My Disposal Dashboard', it provides an intuitive interface for managing and tracking the disposal and archival of information assets. It offers a comprehensive overview of scheduled disposals, ensuring full visibility and control over asset lifecycles. Users can easily review asset details such as serial numbers, status, and disposal schedules, streamlining decision-making and compliance processes. 

The dashboard helps organizations meet environmental and data security regulations by incorporating audit trails, disposal certifications, and reporting tools. It ensures proper tracking of hardware disposal and secure data wiping before assets are recycled or resold, reducing risks associated with data breaches. 

By simplifying the decommissioning process, iARM's My Disposal Dashboard enhances efficiency, transparency, and compliance. Organizations can confidently manage asset disposal while minimizing legal and security risks.

Overview

i-ARM is a powerful tool designed to streamline and automate records disposition reviews across Physical and Digital managed data sources. By integrating with Microsoft Purview, i-ARM ensures that organizations manage records efficiently, securely, and in compliance with regulatory, legal, and business requirements. 

This guide will help users navigate the management and records review interface, where they can: 

• Review and act on records pending disposition, including deletion, retention extension, reclassification, or archival. 

• Leverage automated disposition workflows, bulk action capabilities, and seamless integration with Microsoft Purview using Microsoft Graph APIs and Power BI.

• Ensure compliance with retention policies, legal holds, and business regulations such as GDPR, SEC 17a4, and ISO 15489. 

• Monitor and track actions through interactive dashboards, bulk processing, and audit logs for transparency and governance. 

• Simplify records oversight with advanced search, reporting, and bulk processing tools tailored for records managers, compliance officers, and legal teams.

iARM simplifies decision-making for business and archive reviewers, helping organizations efficiently manage records while ensuring compliance and reducing unnecessary data retention risks.

Key Features and Capabilities

1. Centralized Disposition Management -- Provides a single dashboard to review, approve, or extend the retention of records across multiple Microsoft 365 locations, ensuring a streamlined disposal process.

2. Automated Disposition Workflows -- Automates the collection of expired records, aggregates them for review, and enables bulk actions to reduce manual effort and ensure consistency.

3. Seamless Integration with Microsoft Purview -- Ensures that all disposition decisions and actions are automatically communicated to Microsoft Purview using Microsoft Graph APIs for compliance tracking.

4. Multi-Stage Review Process -- Supports multiple levels of review, allowing Business and Archive Reviewers to assess records based on regulatory, legal, and business requirements before final disposition.

5. Bulk Review and Action Capabilities -- Enables users to process large volumes of records at once, whether for deletion, retention extension, or archival, significantly improving efficiency.

6. Advanced Filtering and Sorting -- Provides customizable filters and search options to help reviewers triage, prioritize, and efficiently navigate records requiring action.

7. Automated Notifications & Reminders -- Sends email alerts and dashboard notifications to keep reviewers informed of pending disposition tasks and deadlines.

8. Comprehensive Audit Trails -- Logs all disposition decisions and actions, providing a defensible audit trail for compliance with regulatory and legal requirements.

9. Interactive Dashboards and Reporting -- Leverages Power BI to deliver real-time insights into disposition metrics, compliance status, and pending actions across the organization.

10. Integration with External Retention Schedules -- Synchronizes with external retention management tools (such as Iron Mountain Policy Center) to align retention schedules with Microsoft Purview for seamless governance, facilitating a single source of truth for records managers.

11. Historical Record Tracking -- Maintains a historical log of disposed and archived items, allowing users to reference past decisions and ensure compliance over time.

12. Custom Metadata Retention -- Preserves key metadata associated with records even after disposition, ensuring continuity for compliance and reporting needs.

13. Long-Term Digital Preservation -- Archives digital records in Azure Storage or other preservation solutions after disposition to optimize storage and maintain compliance.

Definitions

The table below defines the terms present in the iARM records lifecycle solution.

#	Term	Description
1	Source	Cloud-hosted storage space that needs to be scanned and managed in iARM.
2	Source Instance	A subset of source data to be scanned and managed in iARM at a given interval.
3	Disposition	The type of action that occurs to a file when the retention period expires. Generally, disposition is deletion, but it can be other actions.
4	Label	Labels contain policies for file/data, including file plan details (retention duration, etc.) and actions (dispose, etc.).
5	Retention	Number of days the data will be kept before it is marked for disposition.

User Roles and Permissions

#	Role	Description
1	End User	End Users will only have access to the source instance in which they are added as members.
2	Business Reviewer	Can take actions on records where they have been designated as a Business Reviewer in My Disposal Dashboard.
3	Archive Reviewer	Can take actions on records where they have been designated as an Archive Reviewer in My Disposal Dashboard.
4	iARM Administrator	Admins can edit:
		- Disposal Settings: Resume or pause disposal notifications.
		- Container Settings: Rules to delete empty containers left behind after all records are disposed of in a source managed by iARM.
		- Update Business and Archive Reviewers: Rules to manage review responsibilities across data sources.